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Grant Application Changes
We have updated our grant application form for ease of completion and to better meet compliance and accountability of funds being used. This involves the request for more information and documentation.
 
 

When are grant applications considered?

  • The Nautilus Foundation Board of Trustees meet once each month to consider all grant applications.
  • The closing date for applications is the 15th of each month.
  • Please ensure that grants applications are submitted at least 2 months before the due date of when the funding is required, otherwise the application may be declined or not meet your funding deadline.
  • Please note grant applications are only submitted to the Board for consideration if they meet the authorised purposes and have correct documentation.

Use of proceeds

The proceeds from gaming machines can only be used for particular authorised purposes. The authorised purpose theTrust has been licensed for is "distributions to groups promoting
amateur sport, charitable organisations, cultural or philanthropic activities for the benefit of the New Zealand community in a non-commercial sense". Grants will not be made for commercial activities whatsoever.

Click here for a list of examples of purposes which the Department of internal affairs consider would not be valid authorised purposes in terms of the Gaming and Lotteries Act.

Retrospective payment of donations/grants

The Trust is unable to approve payment for anything you have already paid for. Applications should be forward focused ie. for an event in the future. Any application which has receipts is retrospective. Make sure your organisation applies for funds before your event/project/purchase takes place.

Allocation must be made for the purposes
within New Zealand

To meet Inland Revenue requirements, all grants must be utilised for purposes within New Zealand for New Zealand services or goods.

Sporting events or tournaments

Travel and accommodation costs (not to include any food or alcohol costs) may be processed provided an "official" itinerary endorsed by the host body is supplied along with an itemized breakdown of the quoted costs. Participating clubs/organisations must be taking part in a bona fide event sanctioned by a recognised, legitimate national or regional body.

IMPORTANT:
USE OF GRANT FUNDING WHEN APPROVED

  • The approved grant funding is only to be used for the specific items as stipulated in the approval letter.
  • You cannot change the purpose of your application as this would require submitting a new application form and a refund of the approved grant funds.
  • It is expected the items approved for funding will be purchased using the suppliers quoted in the application form.
    > However, if there is a good reason to change suppliers (e.g. supplier is out of stock or closed down), you must contact the Nautilus office as soon as possible to get approval for any supplier changes before using the approved grant funds.
  • All transactions using the grant funds for the purchase of approved items should be made directly from applicant’s nominated bank account.
  • Cash payments for goods and services are not acceptable as this does not meet our accountability processes.

Please do not hesitate to contact the office if you have any questions or are unsure about anything relating to the expenditure of grant funds.

 

Annual Grants
Our grants for the period January 2009 to April 2013 are listed on our Applications Received webpage. We will be publishing our grants at regular 3 monthly intervals. Read More >


Application Form
The most current Nautilus application form is available on our website or by calling our office. Any applicants that use the old applications will be sent the new Nautilus forms to complete and resend.
 
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